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FAQs-e1358371074584

About Summer Camp:

Q: What do we need to pack?

A: Our weather is unpredictable and extreme at times. It can get very chilly, especially at night, and can be very warm during the day. It can be very windy and rainy or very still and blistering hot. And all these things can happen in a matter of days! So we suggest you pack with this variety in mind. You may find it helpful to refer to the checklist in our Youth Informational Guide.

Q: Is there anything that we should NOT pack?

A: PLEASE DO NOT BRING: Weapons of any kind, CELL PHONES, iPods, CD players, personal gaming devices, other electronics (including tablets and Laptops), FOOD (treats may be purchased from our camp store). These items will either be sent back home, OR confiscated for the week if you bring them. So, its a good idea to just leave them at home.

Q: How much spending money should I send with my camper?

A: The following are suggestions for camper accounts. This amount should be paid by a separate check, made payable to Grotonwood (we also accept CASH for the camp store account), and turned in at the time of Registration. We operate on an account system – campers do not carry cash. We recommend $25.00 per week. Campers may purchase a beverage and a snack or candy bar each day. Other items from our camp store may be purchased: souvenirs, postcards, stamps, clothing, and so forth. Money left in your camper’s account at the end of the session will be returned in cash.

Q: What should I do if I am afraid my camper might be homesick while at Grotonwood?

A: Your question is a very good one and an important one. Click here to see a compilation of our years of experience with this problem.

 Q: What does camp do about allergies?

A: We need to receive your completed camper health form in the mail at least TWO weeks prior to arrival. Please note that among other items, the health form requires a doctor’s signature. WE CANNOT ADMIT YOUR CAMPER WITHOUT A FULLY COMPLETED HEALTH FORM. Timely receipt of the health form makes it possible for the Grotonwood staff to catch any mistakes/omissions on your health form PRIOR to your arrival. If your camper has a known allergic reaction, he/she MUST bring his/her prescribed Epi-pen. Please call your doctor for details. PRN inhalers are the only medication allowed in the cabin with the camper. All other medications are kept with our nursing staff and administered at the appropriate time(s) by our nursing staff.

 Q: How can I contact my camper while he/she is there?

A: Please keep in mind that the reason camp is special for campers is because it is a chance to experience life away from home. With that in mind, here are some suggestions on how to encourage your camper in the adventure she has set out to enjoy…Outgoing mail leaves Grotonwood in the afternoon each day. Mail is delivered to campers each day after dinner. Feel free to send a care package, but keep in mind that campers will not be allowed to store food in the cabins (all packages will be kept by the counselor; they will have access to care packages, etc. during free time). You can write to your camper at: Grotonwood, (Camper’s Name), 167 Prescott St., Groton, MA 01450.  OR, you may send a one-way email to your child ONE TIME per day (please send the email to: office@grotonwood.org and write the camper’s name in the “Subject” line).  PLEASE NOTE: The Grotonwood office phone and fax are for business and emergency use only.

 Q: How can he/ she contact me?

A: Especially for younger campers, we encourage parents to stamp and address some envelopes to use to write home, grandma, etc. Please also provide paper or stationery. If letters are not addressed correctly, it is difficult for us to get them to you!  Encourage your child to write home if you wish to hear from him/her!

 Q: What happens each day at camp?

A: A “Typical Day at Camp” schedule will be provided to you at the time of Registration, as well as information about our camp theme, and other materials.

 Q: What activities do you offer?

A: Our activities are based on the age of the camper, but we offer the following activities: Archery, Arts and Crafts, Boating, Fishing, Swimming, Tubing, Hiking, Indoor Climbing Wall, Sports, Field Games, Slip n’ Slide, Bible Studies, Chapel times with singing and skits, Campfires, Challenge Course Activities, Mountain Biking, Sailing, and more!

 Q: How do you make cabin assignments?

A: We do our best to honor one cabin request per camper, but sometimes there are reasons that we are unable to honor requests. Those reasons are…

  1. Camper #1 requests a camper who is in his/her age group. But the camper he/she requested made a request for a camper who is in his/her age group, but not in Camper #1’s age group. Our cabins are arranged by age, and we do not recommend campers be a part of a cabin where the majority of the campers are two or more years older or younger than he/she is.
  2. Camper #1 requests that Camper #2 be in his/her cabin. Camper #2 requests that he/she not be in a cabin with Camper #1. Although this is rare, it does occasionally happen. We appreciate it when our parents and campers handle situations like this in a straightforward way prior to registration. But when this is impossible, we will most likely honor the request to not have a certain camper in with another camper. During camp, it is our desire that all campers learn to love and care for other campers in a healthy, non-dysfunctional and unconditionally caring way. We also recognize the need at times for boundaries between certain relationships in order to come to a healthy, God-honoring way of relating to each other.

 Q: How do we get there?

A: Please follow this link for directions: Directions to Grotonwood

 Q: What is check-in time? Pick-up time?

A: Campers may check-in on Sunday afternoon from 2:00 p.m. to 4:00 p.m. Pick-up at the end of the week is on Saturday morning between 10:00 a.m. and 11:00am Please be prompt.

 Q: Can we visit Grotonwood?

A: Yes! You may arrange for a tour of camp at any time. We’d suggest a tour in the spring, when camp looks more like it will in the summer. Please contact the camp office (978-448-5763) to arrange your tour. DURING the summer, we discourage a visit to camp WHILE your child is at camp. This can be disruptive to our summer camp schedule, and could be detrimental to your child and the camp program he/she is participating in.

If you have any other questions, please contact us Grotonwood Office at 978-448-5763, or by emailing the camp office at: office@grotonwood.org.  We look forward to having your child with us this summer.

About Conferencing at Grotonwood:

Q. What time can we arrive for our retreat? Departure time?

A: If you are starting your retreat on Friday, we recommend that you arrive any time after 3:00 p.m., to allow our housekeeping crew to finish cleaning up from any mid-week group we may have had. If you plan to leave after a lunch meal, we recommend that you plan to leave before 4:00 p.m. If you are here through a supper meal, we recommend that you plan to leave by 8:00 p.m. Other times may be arranged through the camp office.

Q. What are the meal times?

A: Friday Supper is served at 6:00 p.m. Saturday mealtimes are: Breakfast at 8:00 a.m., Lunch at 12:30 p.m., and Supper at 5:30 p.m. Sunday mealtimes are: Breakfast at 8:00 a.m., and Lunch at 12:30 p.m. If your group is here on different days, we will let you know the meal times at the time you make your reservation.

Q. How are meals served?

A: All meals are served buffet style (not an all-you-can-eat buffet, but a 1-time through, and additional trips for “seconds” as long as food is available). The buffet line opens at the designated time. Although it will remain open for 40 minutes, we recommend that you arrive at the scheduled time in order to have hot, plentiful food.

Q. Do you make accommodations for food allergies?

A: Yes. We can accommodate food allergies, gluten-free diets, vegetarian diets, and other special issues any members of your group may have with food. NOTE: We do NOT run a kosher kitchen. We need advance notice for any group needing special dietary considerations, so we may plan accordingly.

Q. Do we need to bring linens?

A: YES, each member of your group should plan to bring either a sleeping bag, or sheets/blanket/pillow and pillowcase. We do not provide linens. They should also bring towels/toiletries, as we do not supply these items. In the event of an emergency, we can “rent” you linens/towels at the cost of $12 per person. We strongly recommend you bring your own linens/towels and toiletries.

Q: Do you have indoor plumbing and electricity?

A: YES, all buildings are equipped with bathrooms, hot/cold water, and electricity. Be aware that it is EASY to lose electricity by overloading the circuits with excessive use of hairdryers, curling irons, etc. Be considerate of your neighbor’s use of these items, as well as being courteous of the utilities provided to you.

Q. Where should we park our cars?

A: We recommend that all parking take place in our central parking area. You may park in the lot at the Family Center, if you are assigned to that area. You may drop-off/pick-up in the Judson/Going areas and Memorial Lodge, but then should move your vehicle to the main parking lot. We have walking trails throughout the property, allowing you to get from place to place easily.

Q. What activities do you offer?

A: Although some activities are seasonal (tubing, ice skating, swimming, and so forth), we have plenty to do at Grotonwood while you are here. We have a full gymnasium with basketball, volleyball, and space for indoor games. We have a basketball court at the end of the parking lot for outdoor games. We have an outdoor volleyball court behind the main dining hall. There are plenty of hiking trails. We have a large playing field at the entrance to the camp. Things like the low ropes challenge course and the indoor climbing wall require a certified instructor and come at an additional charge.

Q. How about coffee and tea? Snacks?

A: Coffee, tea, hot water, cocoa are available in each area of camp, and will be available to your group at no additional charge. You may bring your own snacks to camp. Be sure to keep them in secure areas, to discourage wildlife from eating your food. We can also provide a variety of snack foods to your group, for an additional fee.

These are the basic questions most people ask. If you have additional questions, please feel free to contact our office at any time. (978-448-5763).